For proper treatment it is necessary that I, as your treating therapist, create a file. Your file contains notes about your state of health and information about the examinations and treatments carried out.
To protect your privacy I will:
careful handling of your personal and medical data,
ensure that unauthorized persons do not have access to your data
As your treating therapist, I have sole access to the data in your file. I have a legal duty of confidentiality (professional secrecy).
The data from your file can also be used for the following purposes:
To inform other care providers, for example when the therapy has been completed or when a referral is made to another practitioner. This will only happen with your written consent.
For the use of observation, in my absence. This will only happen with your written consent.
Or for anonymized use during peer review.
A small part of the data from your file is used for the financial administration, so that an invoice can be drawn up.
The data in the client file will be kept for 20 years as required by the law on the treatment agreement. In order to comply with this legal requirement, there is a deputy agreement with a colleague who, in the event of serious illness and/or death on my part, keeps the files and only takes over the consultations with your written approval.
PRIVACY ON THE INVOICE
The invoice you receive contains the information requested by the health insurer, so that you can declare this invoice to your health insurer.
Your name, address and place of residence
your date of birth
the date of the treatment
a brief description of the treatment.
the cost of the consultation
the performance code of the relevant treatment for the health insurer
your dutch health insurance company name and policy number.
Pursuant to the General Data Processing Regulation (GDPR) you have the following privacy rights:
1. Right to data portability.
The right to receive and transfer the personal data.
2. Right to be forgotten
The WGBO law, which obliges the counselor/coach to keep files for at least 20 years and financial data for 7 years, is a legal obligation that supersedes the GDPR right of a client to have processed personal data deleted.
But this law also provides that you have the right to ask your healthcare provider to destroy your data sooner. Your healthcare provider must comply with this, unless a specific regulation or specific law stipulates that the data must be retained. For example, because of someone else's interest. Or because the data is necessary for the provision of care.
3. Right to rectification, addition and adjustment of the processing of hard personal data. This is personal data without judgement. You have the right to have the use of the hard data adjusted if:
- the data may be incorrect
- the data is incomplete
- the processing is unlawful
- the data is no longer needed
4. Right of access.
The right to view your personal data. These are not the counselor's notes that he/she makes for himself. You have the right to request access to your personal data. After receiving your request, you will receive an overview of your personal data within 1 month. If this shows inaccuracies, you can request that your data be adjusted, supplemented, deleted or protected.
5. Right in relation to automated decision-making and profiling. With automated decision-making, you are always entitled to a human view of these decisions.
6. Right to object to data processing.
The right to object to the processing of personal data.
If you want to claim one of these rights, you can use the following sample letters https://autoriteitpersoonsgegevens.nl/nl/zelf-doen/example letters and submit them to me. We will then draw up a document in which new agreements are made regarding the handling of your personal data.
My clients can contact me or the complaints / disputes committee with complaints or disputes about me or my treatment: www.scag.nl
Peter Paffrath Counselling is registered with SCAG (A Complementary and Alternative Care Dispute Resolution Specialist).
Financial and administrative data about the client and personal work notes do not fall under the right to annulment.
SECURITY OF PERSONAL DATA
When you use the contact form, this data is sent encrypted (https://) because Peter Paffrath Counselling uses an SSL certificate. The data will be emailed to Peter Paffrath Counselling, where it will be treated and stored confidentially. Digital data is protected with a password. Because Peter Paffrath Counselling updates and installs the latest version of all software, Peter Paffrath Counselling ensures that the software is optimally secured
Do you have any specific questions or comments about my privacy statement as a result of this information? Please feel free to contact me. You can use the contact form on the website or send an e-mail to firstname.lastname@example.org